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Vestavia Hills City Schools

Learning Without Limits

Circool Visitor Management

Circool Visitor Management

What is Circool?

Circool is our new secure visitor check-in system that makes visiting our schools safer and easier. When you arrive at any school, simply show your digital QR code from your phone (or a photo ID), and our staff will quickly verify your entry and print your name badge.

  • Getting Started

    New to Circool?

    1. Make sure your email and phone number are updated in PowerSchool
    2. Check your email (including spam) for "Vestavia City Schools invites you to Circool"
    3. Click "Activate Account" and complete your profile
    4. Add a profile picture when prompted

    Used Circool Last Year?

    Great news! There's nothing you need to do. Circool automatically syncs with PowerSchool and updates your child's grade and school information.

    Didn't Get the Email?

    You can request a new activation email:

    Go to Circool

    Click "Resend Activation Email" and enter your PowerSchool email address.

  • How to Use Circool

    Add Circool to Your Home Screen

    For quick access, add Circool to your phone's home screen:

    1. Open Safari or Chrome on your phone
    2. Go to the Circool website at vestaviahillscs.circool.com
    3. Tap the Share icon (square with arrow)
    4. Select "Add to Home Screen"
    5. Tap "Add"

    Checking In at School

    1. Open Circool on your phone
    2. Click your Visitor QR badge
    3. Show the QR code to the staff member at the entrance
    4. Your name badge will be printed automatically

    Inviting Family to Events

    1. Click on an event in Circool
    2. Click on the "Guests" tab
    3. Click "Add Family/Friend" button
    4. Add guest information or click the next to an existing name
    5. Click Save, then View Ticket
  • Need Help?

    We're here to support you!

    Email Support: support@circool.com

    Help Center: www.circool.com/help-center